Unique Volunteer Opportunities Await You
Are you interested in furthering your career, building your network of professionals, strengthening your leadership skills, and developing critical career skills? The unique volunteer opportunities await you.
Perhaps one of the roles below can be incorporated into your personal development goals and allow you to demonstrate your value.
1. PM Summit: 19 February 2019
Theme: “Projectification of South Africa –Building capacity to lead and succeed.”
The Summit will encourage interactive participation and discussion from the point of pre-summit marketing and during the Summit itself. Marketing will also take the same approach, beginning pre-summit through website and social media channels.
The call for Summit presentation formats will include:
- keynote speakers (opening and closing; industry; public sector or NGO sector);
- individual presentations; expert panels; high profile interviews; lightning talks (TED type talks); World Café (facilitated rotating conversations around café tables on pre-determined topics (see: \Users\Lynn\Documents\PMI South Africa\PM Summit\PM SUMMIT 2019\program references\Cafe-To-Go-Revised.pdf);
- Topical workshops (short skill training or knowledge building; no commercial content).
The Summit will also include an Education and Training EXCO (exhibits and information booths) by tertiary training institutions in project management, including REPs. We will also seek sponsorships from private and public sectors.
The PM Summit is governed by a core planning committee. We are seeking volunteers to carry out key team roles as follows:
1.1. Marketing Team for PM Summit 2019
The team works under the direction of the PM Summit Marketing Manager and the Summit Planning Committee. The team will work in close coordination and are essential for a successful summit. We need people for the following roles which will be active from now until the Summit. We want to be responsive to opportunities and respond to changes that could happen between now and February 2019. Therefore, we will be agile and the roles might evolve over time.
1.1.1. Direct Marketing Manager and Team
- Market researchers: will research and provide information on organizations and other points for distributing summit marketing information; with coordinate with sponsorship and Education and Training EXCP Manager. (minimum 2)
- Email communication: will manage email blasts for all summit marketing to PMI members and other entities, in coordination with the marketing team. (minimum 2)
- Chapter Branch/member Summit Liaisons: (Branches-KZN, Cape Town and Gauteng; and in Mpumalanga, Eastern Case, Northern Cape, Limpopo Northwest and Free State)—are the points of marketing, and information for the summit at the branch level and in non-branch areas.
- Manager for Brochures and Program: will ensure the production of summit brochures and summit program
- Sponsorship Manager and assistant: The point of contact for sponsors; actively solicits sponsorships and works with website manager to ensure sponsor logos are placed on website and other chapter media as appropriate.
1.1.2. Education and Training EXPO Manager and Assistant:
The point of contact for all potential exhibitors:
- organizes exhibit space; actively solicits potential exhibitors from project management education and training institutions in the country.
- Works with website and social media team members to create marketing messages on EXPO
1.1.3. Website and Social Media Team Manager:
To work with website administrator and coordinate with others to ensure development and distribution of messages and continual stimulation of blogging on subjects related to the summit theme.
- Social Media Specialist (1)
- Social media and website content creators (bloggers)( at least 2)
1.1.4. Competition Manager and assistant:
To work in close coordination with marketing team, by proposing the appropriate approach and oversee creation of competition for free PM Summit tickets.
2. Acting Branch Lead Cape Town Branch:
This person is the PMI SA Chapter representative in the Western Cape, is a member of the Chapter Executive Committee, and contributes to the Chapter business plan and strategy. The volunteer, supported by a branch team, is responsible for the development and management of branch services to PMI SA Chapter members within the Western Cape, operating out of Cape Town and engaging with Western Cape-based members and other PMI SA Chapter stakeholders. The volunteer operates under the direction of the President and in coordination with Executive Committee members. The volunteer attends regularly scheduled Executive Committee meetings, virtual and co-located. The volunteer must abide by PMI Code of Ethics and Professional Conduct.
This is an appointment until 31 August 2018 and the appointee will need to run for election in August.
2.1. Team members for Cape Town Branch:
We are recruiting volunteers to join the Cape Town Branch team. The team under the direction of the Branch Lead are key players in developing and executing the branch annual service plan to engage members to understand interests and to develop programs that excite participation in branch activities. These roles provide volunteers with important leadership roles in running the branch operations. We are recruiting for the following team roles that work closely together. Service is usually for a period of two years but can be discussed with the Branch Lead.
We want to be agile in our approach and therefore these roles can evolve based on the needs of the members in the branch area and structure of the branch program. If you are not available to serve in the branch roles but wish to volunteer for discrete activities, please inform us and we can get you started.
- Deputy Branch Lead: assists the Branch Lead in the management of the branch and acts as Branch Lead in the Lead’s absence.
- Events Coordinator—helps to plan regular member events, including identifying venue, presenters (when required), sponsors for venue and refreshments
- Member Communication/Newsletter: overseas communication with members by email, newsletter; liaises with chapter membership vice president on membership issues.
- Marketing and information: markets branch activities; responds to information requests; role works with assistance from chapter Vice President Marketing and VP Communication
- Professional Development: helps to develop professional development activities with the chapter Vice President for Professional Development; helps to identify branch member professional development interests
- Finance: assists the team in preparation of branch budget and requests for funding from the chapter; works in coordination with Chapter VP Finance as well as branch team
- PMI Education Foundation (PMIEF) Liaison: is the local contact for and works under leadership of the chapter VP PMIEF Liaison who oversees the chapter’s social impact program, utilizing project management learning resources from the PMI EF.
- Academic Outreach: is the local contact for and works under the leadership of the chapter VP Academic Liaison for the chapter’s collaboration with universities and tertiary training institutions to engage with project management students and assist their professional development as project managers.
For more information contact:
“Projectification of South Africa Building capacity to lead and succeed”
Projects and project management have become important to the transformation of South African economy and society. “Projectification”, a concept coined in 1995, means the ever increasing share of work that is done through projects. This is not only at a company or organizational level, but at government and societal levels, too. This is a global phenomenon that has reached South Africa. Projects and project management are more than schedules, charts and other tools. They are about value creation and social processes we use to deliver benefits. Choosing projects and project management as instruments of change, innovation and transformation is a management and strategic choice. It can enable transparency and provide structures for inclusivity and conversations on critical issues impacting all segments of society—economic growth, social change, business and societal transformation, innovation, and delivery of services. The choice to use projects requires professional project management to achieve results—value and benefits creation for organizations and businesses that create projects and for those who should benefit.
What does this increasing use of projects or “projectification” mean for South Africa? What is the impact of project management on leadership and on the ability bring about successful change by business, government, NGOs and by society at large?
The 2019 PM Summit will explore this topic through a variety of formats. Participants will join project management thought leaders in discussion and shape thinking on how project management can positively impact South Africa.
The 2019 PM Summit is accepting proposal abstracts for the Summit to be held on 19 February 2019, at Accolades Conference Centre, Midrand, Johannesburg. A variety of presentation formats will be considered: individual presentations, expert panels, workshops, lightning talks (TED-like talks), and world café conversations (structured conversations on knowledge sharing around café tables, facilitated by café hosts; participants switch tables occasionally).
Suggested topics include:
- National impact of projects and project management
- Selecting the right projects for benefits and value creation
- Projects and project management as part of organization strategic processes
- Project monitoring and impact assessment
- Broadening the dialogue on public service projects
- Using the appropriate project management methodology for the project context
- Agile approaches in project-based delivery of services and products
- Building capacity in professional project management in business, NGO and government sectors
- Recognition of project management and project managers in private and public sectors
- Project management influences on leadership
- Increasing the role of projects in different sectors
- Projects and transformation in private, NGO and public sectors
- Role of project management office (PMO) in different sectors
- Project management in support of entrepreneurial development
- Topical case studies
- How project organizing is changing delivery of public services
- Inclusivity and diversity through broad inclusion of stakeholders
- Public discourse in projects on societal issues
- Improved governance and transparency in projects
- Project work by the NGO sector
- Projects in the arts
- Ethics and anti-corruption measures in projects
- Benchmarking South African project management practices and maturity
- Project management leading the sustainability challenge
Submission abstracts must be minimum 350 words to maximum 500 words and submitted in PDF file attached to an email, and submitted to email@example.com.
Abstracts must include the following in adequate detail:
- Description come expected
- Structure of presentation and chosen format
- Intended audience/participants
- Special equipment or set up requirements
- Submission must be in PDF format
- Presentations must not have been previously presented at a conference or published
- Papers and presentations should be free of commercial sales content and should not be supported by promotional materials
- Papers and presentations should focus on the subject of the summit, and provide new contributions to the topic.
- Biography of no more than 150 words and high resolution photo in jpeg format
- Submission of short presentation video is encouraged
- Research presentations should adhere to standard academic paper format
Note: Maximum of two submissions per individual
Submission Selection Criteria:
Speakers of selected submissions must be willing and available to work with the engagement facilitator in designing participant interactions. As the PM Summit will be recorded, presenters must agree to be photographed and recorded for purposes of developing PM Summit highlights and promotion.
Speakers will be invited to provide 30-60 second video recordings to advertise their presentations on the PM Summit 2019 website and to engage in social media discussions. Upon acceptance of submission, speakers will be provided the details.
Submissions will be judged according to the following:
- Relevance to the conference theme;
- Uniqueness and newness of information or perspective;
- Knowledge content at intermediate or advance level
- Originality of ideas and innovativeness in presentation style or content (speakers will be assisted by the engagement facilitator);
- Relevance to latest PMBOK 6th edition and availability of presentation slots.
**Research based presentations will undergo a peer review process.
NOTE: The Summit Program Team reserves the right to reject or edit any submission whose content is offensive or defamatory, explicitly unethical or if it contains content that is politically sensitive, supports racism, sexual or religious discrimination, illegal activities and terrorism.
Submission and Presentation Review Schedule:
Submission deadline: 30 June 2018
Notification of submission acceptance: 30 July 2018
Submission of presentation for review: 30 August 2018 (Submitted presentations for review should balance the quantity of content and with time for discussion. We want you as presenter to demonstrate your expertise while giving the audience a chance to process your input.)
Presenter work with engagement facilitator: September/October; to be scheduled.
Submission of final presentation: October/November after revisions based on agreement between facilitator, presenter and PM Summit Program Team.
- Pre- and post-event promotion via: emails, brochures, website, relevant social media
- Recognition before, during and after at the event as a subject matter expert
- Increased visibility and credibility in the eyes of fellow professionals
- The opportunity to share ideas, knowledge and experience with delegates across various industries, public sector, and NGO community
- Complimentary registration to the conference. Confirmed speakers are responsible for all other costs related to participation in the conference.
Intellectual Property and Ownership of Presentation Materials
Presentations should consist only of the speaker’s original work, and it should not violate any proprietary or personal rights of others (including any copyright, trademark and privacy rights), is factually accurate, and contains nothing defamatory or otherwise unlawful. The speaker will be the sole copyright holder of the presentation, or that he or she has obtained all necessary permissions or licenses from any persons or organizations whose material is included or used in his or her presentation.