Details for Actual Positions

VP Positions Available for Nomination

1. CEO / PRESIDENT

ROLE DESCRIPTION: Elected volunteer will fulfil the role of the CEO and the President of the Chapter. In this volunteer role of the PMI South Africa Chapter, you will need to lead and manage the national chapter, a professional membership association, in coordination and support of the chapter Executive Committee and Senior Chapter Leadership to implement the chapter’s vision, mission and objectives, and annual plan as approved by the Project Management Institute.

As the CEO / President you would also serve as an ex-officio director on the PMI SA Chapter Board with the right to participate and vote on all committees except the Nominating Committee.

 

This role also requires the incumbent to act as the liaison with PMI as a whole, and with our Regional Mentors and PMI Dubai Office more specifically to ensure the Chapter is always aligned with PMI.

 

STRATEGIC AND BUSINESS MANAGEMENT SKILLS:

Budget Management

Financial Planning

PMI Knowledge and Experience

Resource Management

 

DESIRABLE LEADERSHIP SKILLS: Ability to Delegate Effectively, Decision Making, Skilled in Strategic Planning and Process Execution, Team Building Skills

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Average Years of Project Management Experience: 10

Average Years of PMI Volunteer Experience: 3 years desirable

Estimated Volunteer Hours per Month: 50–60

2. VP OPERATIONS

ROLE DESCRIPTION: VP Operations is an important role for helping the chapter to ensure well planned, executed and reported chapter activities and operates as the chapter secretariat.  The VP Operations will engage with EXCO members and their teams to (1) Set up guidelines and templates for activities, using PMI templates and assets; (2) Assist president and deputy president with program planning and administrative support; (3) Maintain activities/events calendar for the chapter, regularly updating; (4) Monitor performance based on chapter operation plan and key performance indicators and monitors the activity budget in coordination with the VP of finance; (5) Maintain Chapter organization chart, and organization breakdown structure, including names of team members, contact information and role duration; (6) Keep deputy president and president informed of any operational issues or opportunities for improvement; Attend EXCO meetings, virtual and co located meetings and arrange venues and electronic access; (7) Coordinate and distribute meeting agendas, monthly VP reports, keep the records of all business meetings of the chapter in chapter documentation system; (8) Provide records to members and outside organizations that request information; and (9) coordinate distribution of all general correspondence in coordination with VP Communication. 

STRATEGIC AND BUSINESS MANAGEMENT SKILLS:

Knowledge of Chapter Bylaws and Policies

Knowledge of Chapter Business Processes and programs

Meeting Procedures

Knowledge of Records Retention Requirements

Meeting Coordination

 

DESIRABLE LEADERSHIP SKILLS: Active Listening Skills, Decision Making, Excellent Writing Skills, Time Management Skills

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month: 15–25

Average Years of Project Management Experience: 5

Average Years of Volunteer Experience: 2 years desirable

3. VP FINANCE

ROLE DESCRIPTION: Elected volunteer is responsible to manage the finance portfolio and deputy to maintain and present all financial records required for chapter operations in accordance with chapter bylaws.: (1)  Prepare and maintain financial records of all PMI South Africa Chapter moneys’ received from dues, dinner meeting payments, etc., and pay all bills. Promptly deposit all funds received; (2)   Develop an annual operating budget with other VP inputs for the fiscal year, for approval by the Executive Committee; (3) Prepare financial reports on the activities and financial status of the PMI South Africa Chapter; (4) Manage all financial arrangements for meetings and special events, including the registration desk, collection of fees, and payment to meeting place; (5) Ensure conformance to South African regulations; (6) Support a timely and clean turnover of PMI South Africa Chapter records to the position’s successor; (7) Provide input into all PMI South Africa Chapter governance documents including the Operations Plan; and (8) Assist with the PMF Scorecard.  The elected volunteer identifies and trains a deputy to assist with the execution of portfolio responsibilities and ensures succession and transition plan.

STRATEGIC AND BUSINESS MANAGEMENT SKILLS:

To have or develop use of Accounting Software/Tools (e.g. Quick Books, Excel) Knowledge of Financial Planning

Willing to develop or apply Analytical Thinking Knowledge of Generally Accepted Accounting Principles (GAAP)

Documentation Skills/Financial Record Keeping

 

DESIRABLE LEADERSHIP SKILLS: Decision Making, Technical Tools Skills, Time Management Skills, Skilled in Strategic Planning and Process Execution

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month: 16-20

Average Years of Project Management Experience: 3

Average Years of Volunteer Experience: 2 desirable

4. VP MARKETING (Existing candidate in acting role)

ROLE DESCRIPTION: Elected or appointed volunteer is responsible for chapter-based marketing and public relations to increase awareness of both the chapter and the PMI brand within South Africa and develop and maintain relationships with sponsors for continued revenue generation, in coordination with VP Finance.  The VP of Marketing will develop and execute an integrated marketing and public relations program, using all available media and best practices, to support member acquisition, member retention, event promotion, outreach activities, sponsorships and other related activities in alignment with the chapter’s strategic objectives.   This will include coordinating and monitoring branded presentations to external stakeholders and other organizations interested in the PMI activities and carrying out marketing surveys.  The official will have access to PMI’s Marketing Portal and use PMI-provided marketing/PR resources and work with local vendors to develop marketing materials in accordance with PMI brand guidelines if suitable materials are not available in the Marketing Portal.  The VP will work closely with VP Communication and other portfolio leaders and will develop and lead a team of volunteers, including but not limited to Deputy, social media expert, communication technical support, and other supported as determined by the marketing program.  The official will develop and implement a succession and transition plan.

STRATEGIC AND BUSINESS MANAGEMENT SKILLS:

Knowledge of Fundraising Techniques

Proficiency with, or Desire to Learn, Digital Marketing Tools, Including Email Marketing Platforms, Social Media Platforms, Web Content

Management Systems, Research/Surveys

Understanding of Marketing Strategy, Tactics, Planning and Delivery

Working Knowledge of Best Practices in Marketing

 

DESIRABLE LEADERSHIP SKILLS: Public Speaking/Presentation Skills, Persuasion/Motivation Skills, Skilled in Strategic Planning & Process Execution

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month: 25–35

Average Years of Project Management Experience: 5

Average Years of Volunteer Experience: 3 years desirable

5. VP COMMUNICATION AND TECHNOLOGY (Existing candidate in acting role)

ROLE DESCRIPTION: This executive position will be responsible for managing all chapter internal and external communications: establishing chapter communication strategy, annual plan, budget and schedule; establishing and running a regular chapter newsletter; managing regular announcement of chapter events; reviewing current chapter communications for effectiveness and member engagement; managing communication and documentation flow and filing/storage; managing website and contributing to website content; providing data analytics relating to chapter communications and chapter website; and respond to technical support requests.  Also, the incumbent will provide advice and lead application of digital solutions for chapter communications and events that improve effectiveness of delivery, impact for members and brand exposure, in coordination with the marketing portfolio VP.  Work is done in coordination with VP marketing and other portfolio leaders.  The volunteer will develop and manage a team of volunteers to carry out portfolio responsibilities with support from the VP Volunteer Management.  The following team roles have been identified: Website administrator; Digital Innovations expert; chapter email and mail chimp communications manager; Membership communication; Newsletter/publications; Information officer; and Social media.

STRATEGIC AND BUSINESS MANAGEMENT SKILLS:  Able to manage a diverse team of volunteers working on the content and technology dimensions of chapter communication; strategic and program planning; ability to develop messages on project management for chapter members and for senior executives; vendor management; event development desirable

DESIRABLE LEADERSHIP SKILLS: Ability to delegate effectively, Motivation and Team Building Skills; verbal and written presentation skills; stakeholder management experience

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month: 20-30

Average Years of Project Management Experience:  3 years

Average Years of PMI Volunteer Experience:  2 years desirable

6. VP ACADEMIC OUTREACH

ROLE DESCRIPTION:  The elected or appointed Volunteer operates under the direction of the President and Executive Committee.  Official is responsible for the liaison with Academic Facilities regarding promotion of project management and awareness of PMI South Africa Chapter.  The volunteer develops a plan, addressing chapter objectives, for maintaining contacts with these entities and oversees a team of volunteers to carry out the work; makes representations to these entities and develops opportunities for sustainable collaborative partnerships that encourage chapter membership, mutually benefit chapter members and entities and coordinates with VP Marketing, Communication, Professional Development.

Through interaction with Academic Facilities the Chapter increase awareness, grow the membership as well as identify training opportunities for chapter members. 

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  20-30

Average Years of Project Management Experience: 3 years

Years of Volunteer Experience:  2 years desirable

7. VP CORPORATE OUTREACH [commercial, government & NGO] (Existing candidate in acting role)

ROLE DESCRIPTION:  The elected or appointed Volunteer operates under the direction of the President and Executive Committee.  Official is responsible for the liaison with companies, not for profit organizations and government agencies & departments regarding promotion of project management and awareness of PMI South Africa Chapter.  The volunteer develops a plan, addressing chapter objectives, for maintaining contacts with these entities and oversees a team of volunteers to carry out the work; makes representations to these entities and develops opportunities for sustainable collaborative partnerships that encourage chapter membership, mutually benefit chapter members and entities and coordinates with VP Marketing, Communication, Professional Development in building our brand awareness in these organisations.

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  20-30

Average Years of Project Management Experience: 3 years

Years of Volunteer Experience:  2 years desirable

8. VP REGISTERED EDUCATION PROVIDERS

ROLE DESCRIPTION:  The elected or appointed Volunteer is responsible for the liaison with Registered Education Providers (REP) in South Africa.  The volunteer has responsibility for establishing and maintaining contacts with REPs, identifying opportunities for sustainable collaborative partnerships that mutually benefit chapter members and REPs and coordinating with Chapter Professional Development on development of training opportunities for chapter members. 

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  20-30

Average Years of Project Management Experience:  3years

Years of Volunteer Experience:  2 years desirable

9. VP PROFESSIONAL DEVELOPMENT

ROLE DESCRIPTION:  The elected or appointed Volunteer operates under the direction of the President and Executive Committee.  Official is responsible for the advancement of the Professional Development of our Chapter members through various training initiatives.  The volunteer develops a plan addressing chapter objectives for growing the awareness as well as offering guidance and training to the members. The elected person will oversee a team of volunteers to carry out the work that will mutually benefit in developing chapter members, and coordinates with VP Marketing, Communication and Technology, chapter branches, provincial teams, and the national events manager.

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

ORGANISATIONAL SKILLS: assemble and implementation of training activities

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  20-30

Average Years of Project Management Experience: 5 years

Years of Volunteer Experience:  3 years desirable

10. GAUTENG BRANCH LEAD (Existing candidate in acting role)

ROLE DESCRIPTION: The elected or appointed volunteer is the PMI SA Chapter representative in the Gauteng Region, is a member of the Chapter Senior Leadership, and contributes to the Chapter business plan and strategy.  The volunteer is responsible for the development and management of branch services to PMI SA Chapter members within Gauteng, operating out of Johannesburg and engagement with the members and other PMI SA Chapter stakeholders.  Recommend an annual calendar of events (such as meetings, speakers, field trips, training and social engagements). Consider satellite meetings to make chapter activities accessible to a larger distribution of members. Identify accessible (parking, public transport) and safe venues and manage all physical arrangements. Prepare the program meeting notices. The branch lead will work with a volunteer team, which will be developed, in coordination with VP volunteer management, to conduct branch work and to liaise with national portfolios. 

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

Public Speaking / Presentation Skills

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  16-24

Average Years of Project Management Experience:  approximately 5

Years of Volunteer Experience:  3 years desirable

11. KZN (KwaZuluNatal) BRANCH LEAD

ROLE DESCRIPTION: The elected or appointed volunteer is the PMI SA Chapter representative in KZN Region, is a member of the Chapter Senior Leadership, and contributes to the Chapter business plan and strategy.  The volunteer is responsible for the development and management of branch services to PMI SA Chapter members within this region, preferably operating out of Durban and engagement with the members and other PMI SA Chapter stakeholders.  Recommend an annual calendar of events (such as meetings, speakers, field trips, training and social engagements). Consider satellite meetings to make chapter activities accessible to members. Identify accessible (parking, public transport) and safe venues and manage all physical arrangements. Prepare the program meeting notices. The branch lead will work with a volunteer team, which will be developed, in coordination with VP volunteer management, to conduct branch work and to liaise with national portfolios. 

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

Public Speaking / Presentation Skills

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  16-24

Average Years of Project Management Experience:  approximately 5

Years of Volunteer Experience:  3 years desirable

12. CAPE TOWN BRANCH LEAD (Existing candidate in acting role)

ROLE DESCRIPTION: The elected or appointed volunteer is the PMI SA Chapter representative in Cape Town, is a member of the Chapter Senior Leadership, and contributes to the Chapter business plan and strategy.  The volunteer is responsible for the development and management of branch services to PMI SA Chapter members within this region, preferably operating out of Cape Town and engagement with the members and other PMI SA Chapter stakeholders.  Recommend an annual calendar of events (such as meetings, speakers, field trips, training and social engagements). Consider satellite meetings to make chapter activities accessible to members. Identify accessible (parking, public transport) and safe venues and manage all physical arrangements. Prepare the program meeting notices. The branch lead will work with a volunteer team, which will be developed, in coordination with VP volunteer management, to conduct branch work and to liaise with national portfolios.

DESIRABLE LEADERSHIP SKILLS: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution

MANAGEMENT SKILLS: program conceptualization, planning and management of collaborative arrangements, stakeholder management

Public Speaking / Presentation Skills

PROJECT MANAGEMENT AND PMI VOLUNTEER EXPERIENCE

Estimated Volunteer Hours per Month:  16-24

Average Years of Project Management Experience:  approximately 5

Years of Volunteer Experience:  3 years desirable

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