Call for nominations of Directors and Executives for 2018 to 2020

Introduction

The PMI South Africa Chapter Board strives to be reflective of the diversity existing in the South African marketplace in respect to gender, culture, geographical and stakeholder groups. Therefore, in July 2017 the members of PMI South Africa Chapter should have the opportunity to electronically vote in two new female directors, as well as two new black directors. One of the four new directors should preferably reside in Western Cape. It is proposed that six of the existing directors will provide continuation and as necessary will either be exposed to the ballot or voted in by show of hands at the AGM.

Only PMI SA Chapter members can make nominations.

The electronic vote should further include for the following leadership positions in the Chapter Executive: Branch Lead Cape Town, PMI Education Foundation Liaison, VP (Vice President) for Registered Education Providers (REP) Liaison, VP for University Academic Outreach and Deputy President. All successful candidates will serve for the period 2018 to 2020. Nominations are also awaited for part-time paid Administration/Program Manager.

The election process of directors is governed by the Project Management Institute of South Africa Articles of Association 2001/029270/08 and the election of executive officials is governed by the PMI South Africa Chapter by-laws of 01 February 2017. It is to be noted that both these governing documents are presently under review.

A member can now nominate themselves or any other suitable Chapter Member on the appended form for any of the positions. Nominations close on 14thJuly 2017, after which the nominations committee will select a short list of suitable candidates for the electronic election which should be held 30thJuly to 5thAugust 2017. The successful candidates will be announced at the AGM on 17thAugust 2017 after which a four month in-boarding period will commence, during which training and planning will be done, until January 2018 when full responsibility will be assumed. Nominees who do not make the short-list will be invited to participate in the committees where they can obtain PDU’s and experience, with a chance to progress in future to executive and director positions.

A summarised job description for each of these positions is listed below. Time commitment for VP’s generally ranges at around 20 hours per month, excluding attendance at eight virtual and four co-located meetings. Directors should attend and prepare for four meetings annually, of which two should be virtual. Previous experience as a volunteer for the chapter is desired.

 

Criteria which will be considered for candidate directors for 2018 – 2020

Professional status (preferably PMP certified)

Commitment to abide by PMI’s Code of Ethics and Professional Conduct

5+ year project, program, portfolio manager experience

Knowledge of PMI activities and functioning; experience in any or all of

Executive leadership, strategic planning, board/governance, financial management, NGO’s and from industry with many PM career opportunities.

 

Criteria which will be considered for candidate executive positions (VPs) 2018-2020

Professional status

Basic knowledge of PMI function

Experience in any or all of project management

Leadership, strategy and or general management, planning

Executives Work under the direction of the president and in coordination with the Executive Committee and attend regularly scheduled Executive Committee meetings.

Commitment to abide by the PMI Code of Ethics and Professional Conduct

A Committee of Volunteers is normally assigned to help the Executive to manage the program.

 

General duties of Chapter leaders (Executives)

Actively participate, support and attend chapter meetings / functions

Compile a plan, budget and calendar for the year describing how the assigned duties will be accomplished and once agreed, encourage volunteers, assemble a support committee and implement the plan.

Positively represent the chapter and executive in community and PMI events

 

Nomination guidelines

  • Only the nomination committee have access to this inbox
  • For each position there should be a separate email and attachments
  • Nominations should be sent no later than 14thJuly 2017 24:00 SA Time
  • Further information (such as more information regarding roles and responsibilities) can be obtained from the Nominations Committee on the below contact details:

 

President@pmi.org.za076 036 8814
Carel.vanzylcpm@gmail.com083 225 0586

Description of Different Roles

Click on the tabs below to see the different portfolio criteria

Role Description

The PMI Educational Foundation Liaison provides a vital communications and activities link between the PMI Educational Foundation and the PMI chapter for the purpose of promoting awareness of PMIEF and providing increased value for PMI chapter members through opportunities to participate in social programs.

  • Strategic and Business Management Skills: Passion for Using Project Management for the Good of Others in Society – Youth, Teachers, Under-Privileged Individuals, Non-Profits, etc. PMI Knowledge and Experience
  • Leadership skills: Public speaking, presentation skills, writing skills, stakeholder management, persuasion, motivation, adaptability and flexibility
  • Estimated volunteer hours per month: minimum 10 hours
  • Project Management Experience: average of 5 year
  • PMI Volunteer Experience: 0 years

Role Description

Elected or appointed volunteer responsible for University Academic Outreach. The VP of University Academic Outreach is responsible for overseeing programs that form sustainable partnerships and yield mutual benefits for tertiary/higher educational institutions.

  • Strategic And Business Management Skills: Knowledge of University Academic Environment and Understanding PMI Approach for Universities and ability to work with guidelines for supporting universities (including Accreditation Process).
  • Leadership Skills: Decision Making, Communication/Persuasion/Motivation, innovative and visioning, strategic planning, process execution
  • Management Skills: program conceptualization, planning and management of collaborative arrangements, stakeholder management
  • Estimated volunteer hours per month: 20 – 30 hours
  • Project Management Experience: approximately 15 years
  • PMI Volunteer Experience: 5 years

Role Description

The elected or appointed volunteer is responsible for the liaison with Registered Education Providers (REP) in South Africa. The volunteer has responsibility for maintaining contacts with REP’s, identifying opportunities for sustainable collaborative partnerships that mutually benefit chapter members and REP’s. Co-ordinating with Chapter Professional Development regarding development of training opportunities for chapter members.

  • Leadership Skills: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution
  • Management Skills: program conceptualization, planning and management of collaborative arrangements, stakeholder management
  • Estimated volunteer hours per month: 20 – 30 hours
  • Project Management Experience: approximately 15 years
  • PMI Volunteer Experience: 5 years

Role Description

The elected or appointed volunteer will be the PMI SA Chapter representative in the Western Cape, is a member of the Chapter Executive Committee, and contributes to the Chapter business plan and strategy. The volunteer is responsible for the development and management of branch services to PMI SA Chapter members within the Western Cape, operating out of Cape Town and engagement with the members and other PMI SA Chapter stakeholders. Recommend an annual calendar of events (such as meetings, speakers, field trips, training and social engagements). Consider satellite meetings to make chapter activities accessible to members. Identify accessible (parking, public transport), safe venues and manage all physical arrangements. Prepare the program meeting notices.

  • Leadership Skills: Decision making, communication, persuasion and motivation, innovative and visioning, strategic planning, process execution
  • Management Skills: program conceptualization, planning and management of collaborative arrangements, stakeholder management
  • Estimated volunteer hours per month: 25 – 30 hours
  • Project Management Experience: approximately 15 years
  • PMI Volunteer Experience: 5 years

Role Description

Elected volunteer will assist the president with his or her duties of managing and leading the chapter and temporarily assume the role of the chapter president if the president is unable to perform duties for any reason.

  • Strategic & Business Management Skills: Budget management, financial planning, PMI knowledge and experience in resource management; strategic planning; process execution
  • Leadership Skills: Ability to delegate effectively, decision making, motivation and team building skills
  • Estimated volunteer hours per month: 20 – 30 hours
  • Project Management Experience: approximately 15 years
  • PMI Volunteer Experience: 7 years

 

Role Description (Part-time paid position)

The administrative/program manager tasked with preparing, maintaining, recording, circulating all records, correspondence, minutes of meetings, and related affairs of the chapter and assisting in the development and planning of meetings and chapter events. Ensure notifications to the membership, directors, auditors and members of committees; co-ordinate distribution of all general correspondence; prepare interim and annual reports for PMI, Annual General Meeting (AGM) submission and regional mentor; ordering materials for the Chapter.

  • Management Skills: administration; fluency in Microsoft; self-directed; organization; written and verbal communication; work with diverse groups—members, information seekers, vendors, etc.; use of communication team technology desirable.
  • Estimated volunteer hours per month: 40 – 60 hours
  • Project Management Experience: none required
  • Administrative experience: approximately 3 years
  • Previous work in a project management environment and interest in progressing in project management preferred

 

THE CHAPTER BOARD AND DIRECTORS

The PMI SA Chapter Board of Directors is the focal point of corporate governance including fiduciary and reasonable duties of care within common law, protection and optimization of financial resources, provision of strategic guidance and establishing policy to meet the needs of the Chapter and its stakeholders. Directors responsibilities, inter alia, include:

  • Delegate and provide support of implementation functions to the;
  • oversee the annual renewal PMI Chapter Charter,
  • Delegate governance functions to directors in committees such as audit, by-laws, incorporation, nomination, risk, strategy, ethics, etc. (King IV)
  • Oversee budget, bank accounts, accounting, annual statements and audit
  • Participate to develop policies inclusive of branches, sponsorship, communications, by-laws
  • Oversee relationships with Region, REP’s, Institutions and other associations
  • Run nomination processes, elections and planning continuity of the board and executive
  • Ensure volunteer director development is optimised
  • Oversee Chapter compliance with laws, by-laws and standards i.e. King IV, AGM
  • Consider and approve reports and surveys received from the executive and board committees
  • Mediate ethical/disciplinary and conflict of interest circumstances within the Chapter
  • Oversee confidentiality and protection of information
  • Provides strategic growth and risk amelioration guidance and support, for executive implementation
  • Provide directors with the opportunity to guide stakeholders on PM’s potential in economic, social and environmental matters

Play your important role and nominate your leadership

Please download the form here. Complete and email back to us before 14th July. Thank you for your participation.
Only PMI SA Chapter members can make nominations.

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